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Boardroom Hire in Brisbane

Suzy Black - Monday, October 10, 2016

Startup companies and small businesses often find it difficult to have a corporate set-up for their client meetings, board meetings etc due to shortage of space. Such companies usually end up arranging these events in some informal place like restaurants, which is cost-effective but not an appropriate setting. To cater to such business requirements serviced offices provide boardrooms and meeting rooms which are not only professional but cost-effective as well.


Apart from providing workspace, boardrooms, meeting rooms, the serviced office providers also offer other services like telephone answering, secretarial and admin assistance, use of corporate address etc. These supplementary services aid the small businesses in focusing on their clients and business rather than worrying about organizing a meeting and looking out for a cost-effective meeting place.


If you are intending to hire a boardroom for the first time, then do consider the following points while selecting one:
1) Size of the room and seating capacity based on the number of meeting members
2) Amenities needed in the conference space.
3) Amount of time for which the boardroom is needed
4) Budget for renting


There are numerous serviced office providers providing world-class boardrooms and meeting rooms with the latest equipment like projector, video conferencing, internet access etc. They provide all meeting rooms and administration services on a "pay for what you use, only" basis. Elegant boardrooms, executive offices and a full range of professional and technical support staff, customized to meet the needs of every business contribute to clients gaining a competitive advantage and developing a global corporate image. They have developed total business solutions, which offer maximum flexibility to the occupant. Clients can literally walk in with their laptops, select from a bouquet of services - secretarial, administrative, communication infrastructure, meeting and conferencing facilities, even pantry services - according to their needs and get on with the business of business. The best part is, these international quality services are 'pay per use', and so no standing costs. Boardrooms are available on hire for any type of business along with flexibility in the required time duration, which means they can be booked for as little as 10 minutes or for the whole day.


These facilities along with the prestigious and professional workspace help you in successfully executing your business deals without the hassle of handling the meeting requirements.

4 Great Reasons to Hire a South Brisbane Meeting Room

Maree's Cafe - Friday, October 07, 2016

South Brisbane is a great central location for a meeting, with better access and parking than the city, even although its just over the water, you may be surprise to hear that you can also get far better rates for meeting room hire than city counterparts. Here are four great reasons a South Brisbane meeting room should be top of your list.


1) Flexible for Occasional Events

Many businesses don't hold events on a regular basis and therefore having a full time meeting room is non-essential. With equipment being expensive to purchase your business may not have the means to purchase all the things you would like, and therefore you can cut costs by only renting what you need, when you need it.


2) Keep a Professional Outlook

Unless you are part of a large business, its unlikely that you would be able to maintain the standard of meeting room that you would like to purvey to your clients. Space costs money and so you may find that they space you have just doesnt do justice to your business. However, when you hire a meeting space, you can have a large, professional room that gives your business the edge.


3) Technology Upgrades

Technology changes all the time, and so if you need to update expensive items like projectors, and other conference facilities it can be a cost prohibitive exercise. However, when you can hire a meeting room with the latest equipment that connects to your devices, you don't have to worry about changing technology.


4) Keeping Overheads Low

The economy is changing, and to make the most of your business, you'll want to keep your expenses low. When you can hire a meeting space for less than the cost of lunch for two - that adds up to value on your bottom line.

Things to Look for in Brisbane Function Room Hire

Suzy Black - Thursday, October 06, 2016

When renting an external meeting room for your business the choice you make has a direct impact on the impression your business portrays to its partners and clients. It is therefore imperative that your chosen venue meets your expectations, providing exceptional facilities and business services to ensure your business meeting runs smoothly.


So what factors do you need to consider when selecting an external meeting room?



First impressions count and the decor of a meeting space are the first thing partners and clients will see on arrival to your business meeting. Selecting a venue that portrays a professional image automatically puts your organisation in a positive light, reinforcing your expertise and skill within your chosen industry.


Ideally you will want your chosen meeting venue to be well maintained both inside and out, including the approach to the building. Decor should be fresh and inviting with no chipped paint or ripped carpets in sight. Meeting rooms should be clean and tidy with no rubbish on show or no bad food smells left over from a previous booking.



All rooms should be fully equipped with adequate furnishings that compliment the interior decoration; this in turn will help create a focused business environment. Meeting tables should be well-made and hard-wearing and chairs should be comfortable and sturdy. Always check to ensure furniture is in perfect condition, wobbly tables and broken chairs are distractions you want to avoid during your business meeting.

Look out for Part 2 very soon!

Essential Function Room Brisbane

Suzy Black - Wednesday, October 05, 2016

More essential points for a Function Room Brisbane


Good lighting is a must for any business meeting. Poor lighting can not only make it difficult for participants to see important documentation, but it can also act as a de-motivating factor causing a loss in concentration.

If possible you will want to find a meeting room that offers lots of natural light, if not a room that has good lighting fixtures and fittings that you can adjust to your needs. You will want to avoid meeting venues that are dark and dreary as this can often create a discouraging business environment; something you do not want to associate with your business.



How many can I fit into a room? An important question as space is what you're paying for. Careful consideration should be made when selecting meeting room size - too small and your delegates will be cramped together, too large and you end up paying for wasted space. Company budgets will limit the amount of meeting space that can be hired so these factors will have to be taken into account with cost considerations in mind.

Adjusting your meeting room configuration can help maximise space within a larger room. An auditorium layout will help you get the most delegates into your meeting space, whereas boardroom, horseshoe or classroom layouts will offer greater comfort to your attendees.



All professional meeting venues should be able to offer high-tech audio and visual conferencing solutions. Equipment such as air conditioning, flip chart and white board with pens are also available, but be careful to read the small print as some providers will charge extra for the use of these smaller facilities.

Essential Brisbane Meeting Room Features

Suzy Black - Monday, October 03, 2016

Everyone within the business sector knows the practical solutions with regards to offices as well as meeting rooms. Business people claim that as an increasing number of these serviced offices, meeting rooms, and virtual offices for rent are becoming accessible, there has been a decreased need for business organizations to construct their own place since all these alternative provisions are so much more affordable. Aside from that, as business solutions, they have the ability to grow with the business; as operations manage more demands or perhaps as the firm grows, these offices can easily and conveniently accommodate these changes or improvements much better.


For smaller ventures that wish to keep their expenses to a minimum and just need help for significant aspects of the business like meeting with interested organizations that want to become partners, or presentation of products as well as services with target distributors - things that cannot be carried out at their dinky headquarters, meeting rooms are the highly advised solution. These meeting rooms will not just present the business as a serious enterprise but performing transactions will likewise just take on a very competitive and professional appeal.


And in case you are looking for the best meeting room to rent for a very significant business event, it is imperative to look into the following must-have features of meeting rooms.


First, it must have flexible prices and rental agreements. You must know that sometimes, an event can only consume 4 hours, thus, there is no point in renting the meeting room for an entire day. A meeting room hire must have reasonable pricing for half and full-day rental.


Second, choose one with bespoke catering arrangements and refreshments. It is very much easier and convenient to confine all activities in just one place; after lunchtime, the meeting can easily resume. This is actually a great provision to stay within the budget.


Third, it must have business support. These are actually the people who can ensure that transitioning through different portions of the event will go smoothly. They are the professionals who can help handle the technical and other significant requirements of the event.


Fourth, it should have a Wi-Fi connection. This is essential for communications and project presentations.


Fifth, it must contain a full range of conferencing technology and audio-visual equipment. You have to be aware that meeting might need immediate reports to superiors or contact with resource people for validation and the like.

Professional Meeting Room Hire

Maree's Cafe - Wednesday, September 28, 2016

Meetings are essential to establish and maintain successful business relationships, both internally and externally. They play a crucial role in the daily operations of all businesses, making the need for a professional meeting environment a vital business tool.


Where Can You Find A Professional Meeting Room?

There are a number of organisations that offer professional meeting room services. These include large hotels, conference centres and boutique providers such as Upstairs At Marees. All options offer a range of different facilities and services to support your business while you conduct your meeting.


Hotel Meeting Rooms

Hotels tend to be a popular choice for both business meetings and conferencing events; they can offer a more luxurious setting, especially when booked through a larger 5 star operator. Many leading hotels have dedicated business centres fully equipped with all the technology needed to support your business event, plus with onsite accommodation facilities and restaurants to ensure you, and your delegates, are well rested before and after your event.

Conference Centres

Conference centres are a popular choice for larger meetings often used to host industry exhibitions and seminars. The drawback is their size; conference centres provide a great option for organisations wanting to host business meetings on a large scale, but are not suitable as a smaller, more intimate meeting space?

Boutique Providers

Boutique providers offer  dedicated meeting spaces, fully equipped and managed by the provider. They are usually located in prime business districts, and offer great transportation connections and access to local amenities.

Meeting rooms come fully equipped with the latest audio and visual technology including Wi-Fi, enabling you to just 'plug and play' something that is not always available with alternative meeting options or other serviced office providers.

So whatever you are looking for options offer the equipment and technology required to ensure your event runs smoothly, representing a flexible external meeting solution that will support your business needs

Brisbane Day Office Hire

Maree's Cafe - Sunday, September 25, 2016

But the reality is the majority of the work takes place between flights and meetings, at airports, noisy coffee shops, and cramped and uncomfortable hotel rooms. These are the last places you want to be when compiling a winning business proposal, preparing or your next client meeting, or writing or designing content. These also don’t come with the on-demand business tools and services you have in your home office. You end up spending valuable time waiting on subpar Internet connections, searching for fax, mail, photocopy, and other services, and trying to concentrate through disruptive background noise and interruptions (from housekeeping in hotels to loud conversations in coffee shops).


Growing numbers of solopreneurs and business owners are turning to rented day offices when traveling (or even as their permanent offices in some cases). These day offices help improve work-life balance while enabling you to focus on what is important—you and your business. And as often is the case, meetings with employees, partners, and customers pop up during business and personal travel. If it’s just a one-on-one meeting, a day office is a perfect location, lacking the interruptions and absence of privacy of a coffee shop, but including the business tools and services you may need. And with conference rooms also an option in most rented meeting space facilities with day offices, you can seamlessly add one.

Virtual Office in Brisbane

Maree's Cafe - Tuesday, September 20, 2016

So what is a virtual office?

The question we often get asked is: “what exactly is a virtual office?”

In short, this service offers businesses the opportunity to have a prestigious office address – without actually needing their own premises.

But it’s much more than that – let’s look at the other plus points:

  • Great way to do business

Lots of consultancy and micro businesses are home-based – and why not. The cost of renting business premises can be crippling – and that’s before paying business rates. The problem is you can’t really invite potential clients to meet you at home – especially if they are big players (and if they Google search your address and see your ‘office’ on street view they may be put off). A virtual office will boost your business profile.


  • Protect your privacy

Who wants customers coming to your home address anyway? Working from home makes sense but using it for meetings – really? And there are only so many coffee shops you can have meetings in before the noise and other irritations become a nuisance. Home business meetings can even put you at risk, especially if you work in a contentious industry or may get irate customers turning up your doorstep.


  • Meet, greet and impress

Our virtual office customers take advantage of preferential room hire rates and often enjoy bringing colleagues, clients and potential customers to ‘their’ office for a meeting. The excellent tea/coffee is complimentary too!


  • Reinforces your credibility

When contacts check out people they want to do business with they may need to know you’re in it for the long haul. If you have ‘premises’, a business landline number and a business postal address you look pukka – suggesting permanence, success and security.


  • Value for money

Compared to the cost of a physical business premises, a virtual office is exceptional value for money. There’s no long term tie-in, no business rates, no rent, no overheads (heat/light), no repairs/maintenance and no commuting if you’re based nearby. For a small monthly fee you have all of the benefits but none of costs or hassle.

Essential Brisbane Function Room Hire

Maree's Cafe - Saturday, September 17, 2016

5. Confirm All Necessary Room Elements

While Upstairs at Marees will have everything you need available — tables, chairs, wifi, audio-visual equipment, and more — it’s up to you to determine what you will need, communicate it to the host, and confirm that it is all in place before your meeting begins.

6. Make the Most of Wall Space

Whether using a projection screen, blackboard, whiteboard, signage, charts, graphs or all of the above, arrange them in a way that is visually pleasing and maximizes available wall space without being too cluttered. Most people are visual by nature and will have an easier time staying focused and retaining the information with the help of visual elements.

7. Designate An Impromptu Meeting Area

For larger meetings lasting half a day or more, consider partitioning off a corner or small portion of the room as a space for small breakout meetings and/or for attendees to make or take relevant business phone calls.

8. Coffee and Catering

Longer meetings can benefit from having coffee service, light snacks and catering on hand. Upstairs at Marees staff can advise you of your best options depending upon meeting length and provide excellent service for any size meeting.

Make The Most of your Brisbane Meeting Space

Suzy Black - Friday, September 16, 2016

Renting conference rooms in Brisbane for your meeting or business event is an excellent way to create a space conducive to accomplishing your goals. However, that's just the start; here are some ways to make the very most of your meeting space rental:

1. Ask for Staff/Attendee Input

Before the meeting, ask staff/attendees for input about what they would like to get out of the function as well as their preferred room layout/structure. Should speakers come up front, or would a round table format be best? Should there be smaller breakout groups? Encourage attendees to write their ideas down and submit them before you will begin finalising the details.

2. Brainstorm and Plan Ahead

The idea phase is a time for listing anything and everything that might be addressed in the meeting as well as room layout ideas. From there, pare it down to essentials and create a cohesive plan/itinerary for the meeting. Make a comprehensive list of all essential room elements and supplies you will need as well.

3. Partner with a Pro

Don’t leave your Brisbane meeting venue rental to chance; partner with a proven leader in facility and function rental.  A professional space is a must, as is a professional staffing team - they can anticipate your needs and assist you in planning a smooth and successful event.

4. Set the Tone Early

The first five to ten minutes of the meeting will set the tone, so plan this portion carefully. Consider relating the meeting agenda to a recent news item or talking point from a current business bestseller book related to the objectives of the meeting. Let this opening approach inform your room layout and setup as well; for example, a more dynamic opener will have more impact if the speaker is standing. For more sensitive topics, having everyone seated can be more conducive to progress.

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Maree's Cafe

188 Montague Rd, West End, QLD.